How Fastbreak Travel Works - Group Hotel Booking for Sports Events

How It Works

1. Choose Your Level of Support

You can run Fastbreak Travel yourself using our intuitive software, or let our team handle hotel contracting, block setup, booking management and/or customer support on your behalf.

Flexible for your staffing and bandwidth
Scales with you as your events grow
24/7 traveler support also available

2. Create Your Custom Hotel Blocks

Define event dates, locations, divisions, and hotel preferences, and send out RFPs using an advanced, centralized and automated RFP management system.

Room blocks created by team, age group, or venue
Flexible terms, comp room tracking, and no attrition penalties
Branded booking portals for a seamless event experience
The integrated RFP dashboard allows hotels to view, manage and respond seamlessly to RFPs and directly monitor hotel block bookings, eliminating phone tag.

Prefer to have our team run this for you? We can do that, too, with our full-service option.

3. Booking Links Are Shared With Teams

When teams register, they’re automatically routed to your event’s booking portal.

No codes or extra steps
Mobile-friendly booking experience for parents and families
Room blocks reflect real-time availability and rates

4. Monitor Booking and Compliance in Real Time

Access your live dashboard to see which teams have booked, where they’re staying, and how each hotel block is performing. Stay-to-play monitoring is also built in, with reminders and tracking set at your preferred levels.

Sort by team, hotel, or event
Automate follow-ups for non-compliant teams
Hotel partners have their own personalized dashboard, so there’s no need to pull reports or give updates.
Every partner has access to real-time data for transparency

5. Earn Revenue From Every Room Night Booked

You share in the booking revenue—no additional contracts or systems needed.

Transparent reporting shows earnings by hotel and team
Comp rooms and rebate tracking included
Use the revenue to grow future events or reinvest in your operations

It took us 4 days to get hotel blocks live for a 150-team event. That used to take weeks. And the dashboard? Game-changer. I finally know which teams are booked and which ones still need a reminder.

Event Manager

Southeast Volleyball Showcase

Simple for You. Better for Families.

Stay to Save means that families get the best rates, more flexible booking options, and less friction. You get fewer questions, less manual work, and a consistent experience across every event. Fastbreak Travel makes stay-to-play a benefit, not a burden.

Want to See It in Action?

Let’s walk you through a live demo and show you how Fastbreak Travel can save time, improve compliance, and create a better experience for everyone involved.

Get a Demo

Built for Event Operators. Designed to Run on Autopilot.