How Fastbreak Travel Works - Group Hotel Booking for Sports Events

Five Steps, Start to Payout

From the first hotel search to the revenue that lands after the event, every step runs in one place.

STEP 01

Choose Support

Run it yourself or hand it to our travel team. You decide how involved you want to be.

STEP 02

Set Up

Build hotel blocks, compare properties on the map, and send automated RFPs with your terms.

STEP 03

Book

Teams and families route straight to your branded booking portal from registration.

STEP 04

Monitor

Watch pickup, compliance and revenue on a live dashboard with AI reporting.

STEP 05

Earn

Rebates, comp rooms and points reconcile automatically and pay out after the event.

RFPs Go Out, Rates Come Back, You Pick the Winners

RFPs go out to the properties you choose with the terms you want. Rates and suggested terms come back. Counter a rate, move payment terms to Net-45, request a bigger block for staff. It all happens inside the platform.

Compare on the map.

Rank candidate hotels by drive time to your venue.

Invite in bulk.

Send one RFP to every property that fits, and track responses live.

Negotiate in one thread.

Offers cycle through the portal until both sides commit.

Sign in place.

The contract lands in the same system that holds the hotel room block.

Booking Happens Where Registration Happens

Families book in the same flow that registers their team. Whole team or single family, everyone lands in the same block at the same rate, in about two minutes.

One flow for team admins, one flow for every family, and registration and travel finally live in one place.

Blocks That Manage Themselves

Set your blocks and let the platform hold the line. Pickup gets tracked in real time, attrition risk surfaces early, and you adjust the block while there's still room to move.

Room block control.

Define and enforce maximum block sizes per team.

Custom block timers.

Set automated expiration on sub-blocks.

Compliance reporting.

Track booking status by team and send reminders automatically.

Live notifications.

Bookings, revenue and risks land in one dashboard.

Every Conversation Lives in the Portal

One portal replaces the phone calls, faxes, texts and email threads that group housing usually runs on. Hotels, your staff and our travel team work from the same screen and the same record.

Bookings and payments

post to the block as families reserve.

Rooming lists

update on both sides at once.

Block changes and cancellations

flow through automatically.

Every message

stays attached to the event and the property, so history is one click away.

Every Room and Every Dollar, Tracked

The dashboard shows which teams booked, which blocks are filling, and what each room night earns you. Pickup pace updates live, so you shift rooms between properties while there's still time.

Ask a question in plain language and our AI reporting returns a custom report on the spot. Reconciliation happens on its own, and the numbers hold up when a city asks what your event delivered.

Room Nights That Pay You Back

Every weekend your teams travel, the room nights add up. Fastbreak Travel captures and reconciles what those nights earn your organization, automatically.

REBATES

Hotel Rebates

Per-room-night rebates come back to you right after the event, tracked against consumed nights.

COMP ROOMS

Staff Rooms Covered

Every 25 paid attendee rooms earns one complimentary night on average, credited to staff, coaches and event personnel.

POINTS

Loyalty Points

Up to a 50% share of negotiated planner points across the major programs, applied to your organization.

A Travel Team Behind Every Event

You get the platform and a full travel operations team running alongside it. We take the booking changes, the date moves and the block adjustments, and your families reach real people when they need help.

Change management.

Booking issues, date changes and block adjustments come to us.

Participant support.

Families get direct help from our team.

Hotel coordination.

Every property has a contact who knows their contract and their block.

Admin time back.

Operators cut travel admin by up to 70%.

An Accredited Travel Company

Fastbreak Travel is an IATA accredited agency, so your housing program runs through a licensed travel company with the contracts, insurance and payment handling that comes with it. We hold SOC 2 Type II verification, and payment data stays tokenized and encrypted end to end.

Free to Use, and We Earn When You Do

Getting started is free. Our revenue share is calculated on your room night volume and booking history, which means we're as invested in your pickup rate as you are.

Free to Start

Getting set up on the platform is free from day one.

Built Around Your Events

Revenue share reflects your actual room night volume.

Share Your Reports

Send past pickup reports and we'll build a proposal from your data.

Preferred Hotel Program

This page is for event organizers. If you run a property and want room block RFPs from sports events in your market, the Preferred Hotel Program is your front door, and it's free to join.

Preferred Hotel Program

One Platform, Every Step of Travel

Five Steps, Start to Payout

Choose Support

Set Up

Book

Monitor

Earn

RFPs Go Out, Rates Come Back, You Pick the Winners

Compare on the map.

Invite in bulk.

Negotiate in one thread.

Sign in place.

Booking Happens Where Registration Happens

Blocks That Manage Themselves

Room block control.

Custom block timers.

Compliance reporting.

Live notifications.

Every Conversation Lives in the Portal

Bookings and payments

Rooming lists

Block changes and cancellations

Every message

Every Room and Every Dollar, Tracked

Room Nights That Pay You Back

Hotel Rebates

Staff Rooms Covered

Loyalty Points

A Travel Team Behind Every Event

Change management.

Participant support.

Hotel coordination.

Admin time back.

An Accredited Travel Company

Free to Use, and We Earn When You Do

Free to Start

Built Around Your Events

Share Your Reports

Preferred Hotel Program

Run Your Event. Let Travel Run Itself.